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Is it time to move offices? Whether you’re moving into a larger office, downsizing to streamline operations or moving for any other reason, relocating your team can be a challenge. Moving is stressful, but when you take the right steps, you can ensure your move is smooth and successful.
The Dos And Don’ts Of Office Moves
If you’re going to be moving offices soon, what should you do?
Do: Start Planning Your Move Now, Well In Advance Before Your Moving Date. Even if your moving date is months away, it can sneak up on you shockingly fast. It’s extremely important to begin planning now.
Create an outline for your move, and determine your ideal moving timeline. When should you start packing? How long will it take? When will you take care of important tasks, such as updating your address? Starting the process early eliminates the need to rush and make potential hasty mistakes down the track. When you take things one at a time, it’ll be easier to stay calm and rational, even in the face of stress.
Don’t: Underestimate The Complexity Of An Office Move. Office moving isn’t just about picking up and moving desks and chairs; there are many details that you need to get right. There are challenges such as IT infrastructure, legal considerations and employee expectations management.
Do: Hire Professional Movers To Do The Heavy Lifting For You. One of the best ways to make your move smoother is to work with professionals. Professional movers will have the expertise and equipment to do things correctly and quickly. At Classic Movers, we can handle heavy equipment, furniture, electronics and more. Our services minimise downtime and allow you to handle other important parts of your office move.
Don’t: Try To Do Everything Yourself. While some people may be tempted to save some money by taking a DIY approach, this can often lead to frustrating issues like damaged items, wasted time and employee burnout. Attempting to self-manage moving logistics can disrupt business operations and lead to more trouble than you need.
Instead, working with professionals saves time and effort, ensuring your important supplies and furniture get to your new office on time and without damage.
Do: Communicate With Your Team. As with any team effort, you should always notify your team about the move and their role in the process as soon as you can. Notifications, emails and team meetings are a great way to get everyone on board. Be sure you are open to discussion if any of your team members have suggestions or concerns.
Don’t: Forget To Inform Key Stakeholders And Clients. Be sure you notify important stakeholders, clients and business partners about your move so that they will know where to go when they need to visit your team again.
Consider creating a checklist of every individual or group you need to notify and then consider the best way to inform them of your move. You could utilise emails, social media announcements, website updates and so on.
Do: Label And Organise Everything. Organisation is key when moving. Take some time to create an inventory list of all of your items so you understand exactly what you’re taking. After the move, you can double-check to ensure you have everything.
We at Classic Movers also offer packaging services, and we use eco-friendly packaging materials as well. We will ensure all of your possessions are safely packaged and handled to prevent damage.
Don’t: Leave Packing Until The Last Minute. Whether you wish to handle some items yourself or you want us to package everything for you, we strongly encourage you to work with us to set a good time for the packing process. Rushing this stage can lead to lost items and damaged goods.
Do: Work Closely With Your Relocation Manager. We at Classic Movers can appoint a skilled relocation manager who will work with you to oversee every aspect of the move. We encourage you to work with them to cover the planning and logistics of your office move, ensuring that nothing is forgotten and no mistakes are made.
We understand just how stressful moving offices can be, so we’ll be happy to guide you through the process so that you can stay confident and optimistic about this change for your business.
Don’t: Forget To Update Your Address Everywhere. Make sure you remember to update your office’s address on important documents and to notify important parties. You should update legal documents, marketing materials and online listings.
Consider creating a checklist of all materials or profiles that showcase your office address. Look at business cards, your company website, your Google Business Profile and so on.
Successfully Moving Offices In Auckland
Moving can be stressful, but it doesn’t have to be difficult. We at Classic Movers are here and ready to help with your office move. We are available seven days a week, and we’d love to see how we can help.
To reach us, you can call us on 027 303 8398 or use our contact page.
Classic Movers: Let’s make your move as hassle-free as possible.